Partial email families cannot be deleted. There is not a 100% guaranteed way to detect duplicates.
EXCEL FIND DUPLICATES BUT DO NOT DELETE DOWNLOAD
Best practice is to create a download briefcase as a backup and save to desktop. An alternative is to filter for view (Select Filter->Duplicates->Exclude Duplicates) or download before deleting, so recovery is possible. To remove duplicate files, apply filter on Show Duplicates Only, select All XX Documents in Case.
Click Select All documents and use the Export Log to Excel function from the left side menu bar. The Custom Doc Field section "Additional Custodians" will contain custodian associations marked after a horizontal dedup and may be included in the log. Display any corresponding fields to export on the screen. To export a log outlining all duplicate documents, apply filter on Show Duplicates Only. Rename the filter by clicking the Edit hyperlink. When the filter is applied, LEP automatically saves the filter under the Filter Quick Links section and creates filter hyperlinks to open a specific set of documents.
For purposes of LEP Storage Calculation delete any unneeded files from the case. Filters will not change the file count within a case (no automatic deletion). Will hide all files marked as IsDuplicate in the case. Will only display the group of files marked as duplicates.ĭuplicates->Exclude Duplicates. Once deduplication is completed, go to the Browse or Search pages and apply one of the following filters:ĭuplicate->Show Duplicates Only. From this page the user is able to find similar key documents, accelerate review by mass tagging similar documents, and check consistency on responsiveness and privilege groupings between similar documents, email threading, etc. The user can also access duplicate files from the Document Viewer, identified under the Exact Duplicate section. LEP will categorize duplicate files under the column IsDuplicate that can be accessed from the Browse and Search pages (Sort, Show Columns or Select Filters). This ensures that any version added to LEP at a later time is marked as the duplicate and does not replace the prime version that may have since been coded. Please note, the prime document is always the first uploaded to LEP. Only Account Admin Users can apply deduplication. When started, all existing duplicate identifications are run across the entire case. This feature will mark duplicates, but not delete them. To perform horizontal deduplication, leave "Per Custodian" unchecked and select Dedup Case Docs. To perform vertical deduplication, check "Per Custodian" and select Dedupe Case Doc. In the above example, if any of the recipients of John's email are custodians in the case and the email is in their document collection, both email copies may be marked as duplicates.ĭeduplication is accessed from Case->Add Case Documents->Deduplication. When LEP looks for horizontal duplicates, it runs through all custodians and unassigned documents in the case. If John's email is deleted, the attachments associated to the email are also deleted. LEP will look vertically in John's documents for exact duplicates then will take both the email and attachment (the entire family), mark them together as a duplicate. For example, custodian-sender John sent an email with multiple attachments to several recipients. When LEP looks for vertical duplicates, it runs through the custodian. Association of other custodians to the horizontally deduped files is maintained in a custom doc field section titled Additional Custodians. Deduplication between custodians is called horizontal deduplication. This optimizes the review process by reducing review inconsistencies, errors, and review costs.ĭeduplication Within or Between Custodian Collectionsĭeduplication within each custodian is called vertical deduplication. The Lexbe eDiscovery Platform (LEP) identifies duplicate files which can then be removed from a case. are often found in duplicate form in a case. Extra copies of Outlook email (PST and MSG), Outlook Express email (EML) and various loose native files such as, Excel spreadsheets, Word files, etc.
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